Travel and Expense Management Software Selection Guide
The Ultimate TEM ChecklistJanuary 10, 2016
This guide is designed to help organizations determine the most relevant, cost-effective Travel and Expense Management software solutions to implement for maximum efficiency and ROI.
Basic Level TEM Checklist
Basic level TEM features run through pre-trip planning, mid-trip expense reporting, and post- trip reimbursement and analysis.
Use this checklist to determine your organization’s must-have features and set the stage for travel and expense efficiency.
• Pre-trip planning templates and approval workflow
• Integration of TEM software with competitive travel booking tools
• Receipt scanning and attachment opportunities
• Mobile expense management (includes report creation and submission, and approval workflow)
• Configurable expense reporting templates and approval workflow capability
• Integration of corporate and personal credit cards with expense solutions
• Improved spend visibility via dashboard reporting qqSupport for electronic payments, including purchasing cardsqqConsistent audit rules and expense types
• Automated employee reimbursement options
Advanced Level TEM Checklist
Competitively-minded organizations should evaluate a TEM solution based on enhanced capabilities offered by the industry’s leading technology developers.
Use this checklist to determine your needs for advanced features that can take your traveling workforce to the next level in productivity.
• Native travel booking tool
• OCR receipt capture
• Mileage tracking tool
• Extensive approver capabilities (line item split, ability to partially reject reports, etc.)
• Cross-compatibility support for users switching from different devices
• Global adaptability (languages, currencies, tax regulations, etc.)
• GPS and employee location services
• Travel data benchmark reporting
• Extensive post-trip analysis and TEM auditing features
• Seamless integration with ERP, CRM, accounting, or payroll, as well as APIs for data integration into existing systems
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